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June 25, 2015

Reasons EFSS is NOT Backup and Recovery

Barry Bullard
Solution Strategist for Backup Solutions
ConnectWise, Inc.
Enterprise File Sync and Share

What’s that? Hear it? It’s all the buzz about EFSS (enterprise file sync and share).

So what’s that and why should you care? Well, when you use Google Drive, MS OneDrive, Box, Dropbox, Gladinet, Anchor or some other file-sharing service, you are using file sync and share.

If you’ve built a management console with important features such as permissions management, space allocation, user levels or security elements (including access control and encryption) to manage cloud-based files, you have used EFSS.

The main difference between enterprise-class and standard file sync and sharing services is simple: one is business-grade and replete with management features, while the other is consumer/personal-grade, bearing risk for sensitive business data.

There Goes Your Confidential Data

Unstructured data is exponentially prolific, multiplying in myriad nooks and crannies, unseen, throughout your organization. Not only is the unstructured data chaotically multiplying, but so is your risk.

How much of that data is confidential to your business? How do you know? Can you see that data?  Can you manage it? Can you manage what you can’t see? What happens to that data when a user leaves?  Can you retrieve it, wipe it or otherwise manage it?

Don’t Panic

Employees, staff and even contractors ARE going to use some form of file sync and share. They’re doing it today. Right now. The convenience of the solution is simply too compelling not to.

As more and more people use these services for convenience, instances of your (often confidential and business sensitive) data proliferate, unmanaged and unseen—thereby elevating your risk.

And so it goes.

Why not give yourself a way to manage this unwieldy data sprawl (and the associated risk that sprawl imposes)?

Exhale with enterprise file sync and share.

How EFSS Keeps Sensitive Data Safe

With EFSS, you can give your employees, staff, contractors, customers and users what they want and need. It’s the solution for managing the chaotic explosion of unstructured data and minimizing, if not eliminating, the inherent risk of that unmanaged proliferation.

BUT EFSS is NOT bona fide backup and recovery, and here’s why:

  1. EFSS is selective, letting you pick which files to put in the cloud
  2. EFSS’ core intent is convenience and collaboration
  3. EFSS is slow compared to a true backup and recovery solution
  4. EFSS requires ‘hands-on’ management
  5. EFSS cannot spin up an entire server from the cloud within minutes
  6. Backup and recovery can be automated
  7. Backup and recovery’s intent is to keep your business running
  8. Backup and recovery is fast from local copy
  9. Backup and recovery is scalable to any configuration (physical and virtual)
  10. Backup and recovery lives to restore entire servers (physical and/or virtual) rapidly

Backup and recovery is insurance for your business, insulating your business against data loss, closing the business-availability gap and giving you solid peace-of-mind that all your business data will be there when, where and in what form you need it. It’s a reliable solution that keeps your business running through any data interruption or loss event.

EFSS, on the other hand, is simply a productivity and collaboration power tool, providing a secure, managed platform to accelerate convenient, intelligent information exchange and data sharing. It just happens to do that via the cloud and stores data, secondarily, to enable the collaborative functionality it conveniently provides.

So… while EFSS is by no means a backup and recovery solution, it is a convenient, collaborative tool you can use to accelerate the speed at which business is done, and ensure confidential data stays that way.

Keep Clients’ Data Safe

Learn what you can do now to protect your clients against future data disasters.

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Barry Bullard Solution Strategist for Backup Solutions
ConnectWise, Inc.

As an avid motorcyclist and regular commuter, Barry Bullard knows the importance of full awareness and rapid decision making. He brings that talent for quick, clear thinking to his work at LabTech Software.


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